Job Description

Kasper Transportation (2470566 Ont Inc) located in Thunder Bay, ON is looking for Administrative Assistant - NOC 13110- Administrative Assistants to join our team

Job details

Job Location
Thunder Bay, ON P7B 4A1

Salary
36.10 hourly / 40 hours per week

Terms of employment
Permanent employment
Full time
Day, Early Morning, Evening, Morning, Night, Weekend
Starts as soon as possible
Benefits: Financial benefits, Other benefits
Vacancies 2 vacancies

Overview
Languages
English

Education
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
or equivalent experience

Experience
2 years to less than 3 years

On site
Work must be completed at the physical location. There is no option to work remotely.

Work setting
Transportation, communication and utilities

Budgetary responsibility
$500,001 - $1,500,000

Responsibilities
Tasks

Assist with staff consultation and grievance procedures
Coordinate the flow of information within the team
Direct and control daily operations
Direct staff
Evaluate daily operations
Motivate staff
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Supervise other workers
Train staff
Determine and establish office procedures and routines
Oversee the classification and rating of occupations
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage training and development strategies
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Advise senior management
Respond to employee questions and complaints
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Negotiate collective agreements on behalf of employers or workers
Organize staff consultation and grievance procedures
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Recruit and hire staff
Maintain and manage digital database
Perform basic bookkeeping tasks
Conduct performance reviews
Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Supervise office and volunteer staff

Supervision
16-20 people

Experience and specialization
Computer and technology knowledge
Automatic data processing (ADP)
Electronic medical records
Google Docs
Microsoft Visio
Sage Accounting Software
Workday
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Electronic scheduler
Database software
Information technology
MS Project
Project management software
Social Media
Accounting software
Human resources software
ACCPAC
Quick Books
Google Drive
WordPerfect
Electronic mail

Technical terminology
Business

Area of work experience
Purchasing, procurement and contracts
Human resources
Tourism

Specialization or experience
Employee engagement

Area of specialization
Correspondence
Reports and records
Contracts
Financial statements
Invoices
Charts, tables, graphs and diagrams
Project management
Business process management
Corporate social responsibility
Facility management
Accounting
Payroll services

Additional information
Transportation/travel information
Valid driver's licence

Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision


Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Adaptability
Accountability
Dependability
Due diligence
Quick learner


Benefits
Financial benefits
Bonus

Other benefits
Free parking available


Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
Support for newcomers and refugees
Support for youths
Support for Veterans
Support for Indigenous people
Support for mature workers
Supports for visible minorities

Who can apply for this job?
You can apply if you are:
a Canadian citizen
a permanent resident of Canada
temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.
How to apply
Direct Apply
By Direct Apply

By email
hr@gokasper.com