Office Manager

Top Dog Pizza & Donairs is looking for an ideal candidate to fulfill an Office Manager position. Our business has grown to a point where we need a dedicated team member to manage all the administrative aspects of the business. This position will involve managing our day-to-day administrative operations including banking, scheduling, bookkeeping, human resource management, marketing, vendor relations, billing, customer relations, etc. Following are some of the responsibilities and duties you are expected to perform: • Oversee administrative procedures and ensure their efficient execution. • Manage daily financial reporting, including sales reports, day closings, cash reports, and deposit tallies. • Track and balance accounts, process weekly invoices, and monitor bank statements. • Manage accounts receivable, payables, and staff payroll. • Address maintenance issues and queries from owners and staff in a timely and effective manner by delegating issues to appropriate maintenance & repair companies. • Develop and manage efficient office systems, including payroll, documentation, forms, and policy procedures. • Liaise with the accountant to ensure timely payroll submission, GST filings, remittance filings, and processing of new employees. • Maintain communication with the CEO and accountant to manage accounts with various government agencies such as VIHA, Work Safe BC, municipal licensing etc. • Create and maintain vendor accounts, compile inventory and staff performance reports, and manage financial statements. • Handle business profiles and digital marketing on platforms like Google, TripAdvisor, Yelp, and Bing. • Update and manage systems like the POS, scheduling tools, online ordering, and delivery management. • Respond to customer reviews and complaints on various platforms to ensure an optimal rating and customer satisfaction. • Collaborate with delivery integration partners and internal teams to optimize the delivery menu. • Perform a variety of general administrative tasks to ensure the smooth operation of the office. Employment Requirements: • Completion of a College program in business administration, economics, or commerce OR at least 1 year of experience in administrative services or office management. • • Knowledgeable in general administration, with the capability to multitask and manage different aspects of a small business. • Proficient in Google productivity software (Docs, Sheets, Drive), MS Office. • Ability to work in a fast-paced environment and maintain a positive attitude. • Willing/able to work weekdays and weekends if necessary. • Moderate proficiency in English. Additional Information: - • Start Date: ASAP • Job Location: Top Dog Pizza & Donair, 262B Island Hwy, Victoria, BC V9B1G5 • Type of Employment: Permanent-Full Time, 30-40 hours/week • Salary: $30/ hour plus year-end bonuses. • Free Meals during working hours. Posting Effective until position fulfilled. Contact (To apply): Mail At: 262B Island Hwy, Victoria, BC V9B1G5 or Email your resume to hr.topdogpizza@gmail.com We are an equal opportunity employer encouraging applications from all qualified candidates specifically from traditionally underrepresented groups such as Indigenous persons, vulnerable youth, newcomers, and persons with disabilities. We would appreciate your contribution in the diversification of our organization.